Assistant Operations Coordinator

Real Estate Brokerage & Large Team

Position Overview

The Assistant Operations Coordinator supports the Operations Coordinator and leadership team by executing daily administrative, transaction, and operational tasks. This role is ideal for someone looking to grow into a senior operations or leadership role within real estate.

Key Responsibilities

Operational Support

• Assist with daily office and team operations

• Help maintain systems, checklists, and workflows

• Support compliance checks and file organization

Transaction & Admin Support

• Assist with transaction file preparation and audits

• Track deadlines, missing documents, and status updates

• Support agent onboarding paperwork and processes

Team & Office Support

• Help coordinate meetings, trainings, and events

• Manage internal requests and task tracking

• Support communication between agents, staff, and leadership

Marketing & Listings (Support Role)

• Assist with listing input, marketing coordination, and timelines

• Ensure marketing materials follow brand standards

Qualifications

• 1–3 years in real estate admin, operations, or related role

• Strong organizational skills and attention to detail

• Willingness to learn systems, compliance, and workflows

• Positive, proactive, and team-oriented mindset

• Comfortable with technology and task management tools